Compliance

Policies and Strategies

At Yukiguni Maitake, we declare the following philosophy on compliance that applies to all officers and employees.

Declaration of Compliance

In our corporate activities, compliance means complying not only with laws and regulations, employment rules, and internal rules, but also with the code of conduct established on social norms and corporate ethics. It is the foundation of socially responsible behavior and the basic discipline that each one of us must maintain.

Our ultimate goal is to become a company that all employees are proud of by steadily building trust and reputation in society through the persistent efforts of employees and officers. This is how we increase our corporate value.

We hereby declare that we commit to maintaining our legal compliance and high ethical standards, and think and act for the enhancement of social values. We have identified “fair, transparent, and sound business activities” as our materiality, and within this materiality, we have established “thorough compliance with internal rules and laws and regulations” as a priority theme and set KPIs to promote our continuous efforts. In addition, all of our group companies are equally sharing the efforts to maintain compliance.

Structure and Governance

Yukiguni-Maitake has established and is operating the following compliance promotion system with the Compliance Committee at its core.
The Compliance Committee is chaired by President & CEO, Representative Director, and is comprised of other full-time Directors (excluding Directors who are Audit and Supervisory Committee Members) and Executive Officers, pursuant to the Compliance Regulations. In principle, the Compliance Committee meets four times a year. In addition, a full-time Audit and Supervisory Committee Member attends the meeting as an observer, and Group company presidents and others attend the meeting as necessary, as designated by the chairperson of the Committee.

Procedures have been established to promptly investigate and take action in the event of compliance violations. In addition, the Compliance Committee takes the lead in considering and implementing measures to promote “thorough compliance with internal rules and laws and regulations” and monitoring the progress of such measures.

In the event that a director or an executive officer is consulted about misconduct, etc., the matter is promptly reported to the independent outside director, and a system is established to appropriately investigate and respond to the matter.

Risk Management

For details, please see Sustainability Management Structure.

Indicators and Targets

We have set the following indicators and targets to strengthen compliance.

  Scope Unit FY2020 FY2021 FY2022 Target
Number of serious compliance violations non-
consolidated
- 0 0 0 0
Number of consultations received by the compliance hotlines In-House Contact non-
consolidated
- 42 39 68 -
External Contact non-
consolidated
- 0 4 0 -
Holding status of compliance trainings (participation rate) non-
consolidated
% - - 99 100
Number of trainings held by position Management non-
consolidated
times 12 4 4 -
All employees non-
consolidated
times 3 1 1 -
Those in managerial positions non-
consolidated
times 2 1 2 -
Those in supervisory positions non-
consolidated
times 1 - - -
New graduates non-
consolidated
times 1 1 1 -
Specific target personals non-
consolidated
times - - 1 -

Initiatives

Establishment of Compliance Hotlines

At Yukiguni Maitake, we have established Compliance Hotlines (Open Door Yukiguni) where officers and employees can report legal violations or misconduct so that we can detect non-compliance at an early stage, and take prompt and appropriate action (established on February 1, 2014).

There are two Compliance Hotlines: the In-House Hotline run by the Compliance Promotion Secretariat, and the External Hotline outsourced to lawyers to ensure greater independence.

The fact and content of consultations are strictly controlled as confidential matters at both Hotlines, and they are operated in a manner such that no whistleblowers will suffer disadvantage in any way for whistleblowing.

Compliance Training

At Yukiguni Maitake, we provide ongoing compliance trainings among officers and employees to promote (1) compliance mindset, (2) understanding of actions to be taken in accordance with the latest laws or other social norms, and (3) understanding of compliance programs and related systems.

The compliance trainings include those for all officers and employees as well as targeted programs based on position and seniority, depending on the purpose and content of the program.